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Operations Coordinator
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Fa'amatalaga
- Ituaiga galuega
- Taimi atoa
- Mamao
- Ioe
- Kamupani
- AtlasBrands
Fa'amatalaga
AtlasBrands is building and scaling high-velocity direct to consumer (DTC) brands. In just a few months, the company scaled from $0 to $3M in monthly recurring revenue and from a team of 3 to a team of around 30. It is now pushing toward nine figures and building a world-class team that can support, sustain, and accelerate that growth. At this stage, growth is no longer just about products or marketing. It is about people, and the next phase of the company will be defined by who it brings in: the quality of talent, the speed at which it hires, and the systems it builds around it.
Role objective
AtlasBrands is seeking a highly organized, proactive Operations Coordinator to serve as the direct right hand to its Head of Operations & Finance. In this role, you will act as the operational glue that keeps logistics, supply chain, back-office finance, and legal documentation running flawlessly.
This position requires a rare blend of extreme attention to detail and radical resourcefulness. You will own the follow-through on complex workflows, ensuring data never slips through the cracks and tasks keep moving seamlessly across international vendors and cross-functional teams.
Key responsibilities
Supply chain and logistics execution
• Stay entirely on top of high-volume order fulfillment, global shipments, and proactive inventory follow-ups.
• Own daily communications with suppliers and third-party fulfillment (3PL) partners to guarantee seamless operational loops.
Finance and payroll support
• Administer critical back-office operations, including tracking vendor invoices, reconciling operational expenses, and preparing payroll or vendor payments for final executive approval.
Legal coordination and compliance
• Serve as the internal traffic controller for legal workflows.
• Coordinate contract routing, secure digital signatures, organize corporate documentation, and manage ongoing follow-ups with external legal counsel.
Data architecture and tracker governance
• Build, optimize, and ruthlessly maintain project trackers.
• Ensure data integrity across multiple systems so that leadership has absolute visibility into inventory, timelines, and legal statuses.
Independent problem solving
• Act as an internal investigator: when a shipment delays or an invoice mismatches, independently research the root cause, propose practical solutions, and see the fix through to completion with minimal oversight.
Required experience and qualifications
• Experience: Proven track record in an operations, logistics, or project coordination role, ideally within a fast-moving e-commerce or startup environment.
• Data and technical tools: High proficiency in Excel and Google Sheets, entirely comfortable working with complex formulas, large datasets, and rigorous data reconciliations.
• Execution and follow-through: Elite organizational skills, with a natural ability to manage multiple moving parts simultaneously without losing momentum or dropping details.
• Communication and drive: Exceptional written and verbal English communication, and a proactive, zero-friction approach to getting answers from global vendors and internal team members alike.
• Mindset: A resourceful finder of answers who digs into the details, suggests structural solutions, and takes pride in total ownership.
Working hours and role details
This is a full-time hire, about 40 hours per week, in a global, remote-first team setup. The work is async-first, and you must be willing to overlap at least 4+ hours with US EST business hours (between 9am and 5pm EST) each day for team syncs and cross-functional alignment.
How to apply and what to expect
AtlasBrands has built a streamlined, transparent interview process designed to look for a true partner rather than a transactional contributor:
• Submit your CV: Submit your CV along with a brief overview of the operational systems or inventory trackers you have managed.
• Initial screening and video intro: A brief screening call to evaluate your communication style, structural organization frameworks, and problem-solving agility.
• Paid assessment: Complete a paid operational or data assessment that the hiring team will use to assess core skills and determine final steps.
• Strategic deep dive: Selected candidates will join two members of the leadership team for 45-minute conversational interviews.
No third party or agency submissions will be accepted. AtlasBrands is an equal opportunity employer.
Source: Jobspresso (https://jobspresso.co/job/operations-coordinator/)
Role objective
AtlasBrands is seeking a highly organized, proactive Operations Coordinator to serve as the direct right hand to its Head of Operations & Finance. In this role, you will act as the operational glue that keeps logistics, supply chain, back-office finance, and legal documentation running flawlessly.
This position requires a rare blend of extreme attention to detail and radical resourcefulness. You will own the follow-through on complex workflows, ensuring data never slips through the cracks and tasks keep moving seamlessly across international vendors and cross-functional teams.
Key responsibilities
Supply chain and logistics execution
• Stay entirely on top of high-volume order fulfillment, global shipments, and proactive inventory follow-ups.
• Own daily communications with suppliers and third-party fulfillment (3PL) partners to guarantee seamless operational loops.
Finance and payroll support
• Administer critical back-office operations, including tracking vendor invoices, reconciling operational expenses, and preparing payroll or vendor payments for final executive approval.
Legal coordination and compliance
• Serve as the internal traffic controller for legal workflows.
• Coordinate contract routing, secure digital signatures, organize corporate documentation, and manage ongoing follow-ups with external legal counsel.
Data architecture and tracker governance
• Build, optimize, and ruthlessly maintain project trackers.
• Ensure data integrity across multiple systems so that leadership has absolute visibility into inventory, timelines, and legal statuses.
Independent problem solving
• Act as an internal investigator: when a shipment delays or an invoice mismatches, independently research the root cause, propose practical solutions, and see the fix through to completion with minimal oversight.
Required experience and qualifications
• Experience: Proven track record in an operations, logistics, or project coordination role, ideally within a fast-moving e-commerce or startup environment.
• Data and technical tools: High proficiency in Excel and Google Sheets, entirely comfortable working with complex formulas, large datasets, and rigorous data reconciliations.
• Execution and follow-through: Elite organizational skills, with a natural ability to manage multiple moving parts simultaneously without losing momentum or dropping details.
• Communication and drive: Exceptional written and verbal English communication, and a proactive, zero-friction approach to getting answers from global vendors and internal team members alike.
• Mindset: A resourceful finder of answers who digs into the details, suggests structural solutions, and takes pride in total ownership.
Working hours and role details
This is a full-time hire, about 40 hours per week, in a global, remote-first team setup. The work is async-first, and you must be willing to overlap at least 4+ hours with US EST business hours (between 9am and 5pm EST) each day for team syncs and cross-functional alignment.
How to apply and what to expect
AtlasBrands has built a streamlined, transparent interview process designed to look for a true partner rather than a transactional contributor:
• Submit your CV: Submit your CV along with a brief overview of the operational systems or inventory trackers you have managed.
• Initial screening and video intro: A brief screening call to evaluate your communication style, structural organization frameworks, and problem-solving agility.
• Paid assessment: Complete a paid operational or data assessment that the hiring team will use to assess core skills and determine final steps.
• Strategic deep dive: Selected candidates will join two members of the leadership team for 45-minute conversational interviews.
No third party or agency submissions will be accepted. AtlasBrands is an equal opportunity employer.
Source: Jobspresso (https://jobspresso.co/job/operations-coordinator/)
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Punavai: AtlasBrands
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