ᱱᱩᱠᱨᱤ
ᱯᱟᱨᱴᱱᱟᱨ ᱯᱷᱤᱰ ᱠᱷᱚᱱ
Operations Coordinator
ᱟᱨᱫᱟᱥ ᱞᱮᱠᱟᱛᱮ ᱜᱚᱱᱚᱝ
ᱵᱤᱵᱨᱚᱬ
- ᱠᱟᱹᱢᱤ ᱞᱮᱠᱟᱱ
- ᱯᱩᱨᱟᱹ ᱚᱠᱛᱚ
- ᱨᱤᱢᱚᱴ
- ᱦᱮᱸ
- ᱠᱚᱢᱯᱟᱱᱤ
- Pavago
ᱵᱤᱵᱨᱚᱬ
Description
Operations Coordinator – Remote
Operations | Process Coordination | KPI Reporting | Cross-Functional Support
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
Location: Remote (LATAM, South Africa, Pakistan, Eastern Europe Preferred)
About the Role
At Pavago, one of our clients is hiring an Operations Coordinator to support day-to-day business operations across multiple departments while ensuring workflows remain organized, projects stay on track, and leadership has clear visibility into operational performance.
This is a highly organized, execution-focused role where you’ll coordinate recurring operational processes, maintain reporting systems, update documentation, and improve communication across teams. You’ll work closely with leadership and cross-functional departments to ensure priorities move forward efficiently and nothing falls through the cracks.
If you enjoy improving processes, managing multiple priorities, and bringing structure to fast-moving operations, this role is built for you.
What You’ll Own
Process Coordination
• Track operational workflows across finance, HR, customer service, logistics, marketing, and operations.
• Ensure recurring processes are completed according to timelines and SOPs.
• Identify bottlenecks and escalate operational issues proactively.
• Coordinate deliverables, deadlines, and follow-ups across departments.
• Help maintain accountability and operational consistency across teams.
Data Management & Reporting
• Maintain KPI dashboards, trackers, and operational databases.
• Prepare weekly and monthly performance reports.
• Monitor workflow efficiency, productivity, and operational metrics.
• Ensure reporting is accurate, organized, and delivered on time.
• Support leadership with ad hoc reporting and operational analysis.
Documentation & SOP Management
• Maintain and update SOPs, operational guides, and workflow documentation.
• Organize documentation across Google Drive, Notion, SharePoint, or similar platforms.
• Ensure records remain organized, accessible, and audit-ready.
• Help standardize documentation and operational processes.
Vendor & Partner Coordination
• Coordinate operational timelines with vendors and external partners.
• Monitor vendor SLAs and follow up on outstanding deliverables.
• Route invoices, approvals, and operational requests appropriately.
• Maintain accurate records of vendor communication and documentation.
Cross-Functional Operations Support
• Coordinate recurring operational tasks and internal projects.
• Follow up on action items and maintain accountability across teams.
• Support leadership with scheduling, research, reporting, and operational initiatives.
• Improve communication and workflow visibility across departments.
Compliance & Operational Controls
• Ensure operational processes follow internal standards and company procedures.
• Maintain operational logs, trackers, and compliance documentation.
• Support quality control across recurring operational workflows.
• Help improve operational consistency and process reliability.
Requirements
Must-Have Qualifications
Experience
• 2+ years of experience in operations, project coordination, business operations, or similar roles.
Core Skills
• Strong proficiency with Microsoft Office and Google Workspace.
• Experience working with CRM, ERP, or operational systems (Salesforce, HubSpot, NetSuite, or similar).
• Strong Excel or Google Sheets skills, including dashboards, pivot tables, reporting, and tracking systems.
• Excellent written and verbal English communication skills.
• Strong organizational, multitasking, and time-management abilities.
Nice to Have
• Experience with Lean, Six Sigma, Kaizen, or other process improvement methodologies.
• Experience building SOPs, trackers, and operational documentation.
• Familiarity with Asana, ClickUp, Monday.com, Notion, or similar project management tools.
• Experience with reporting and visualization tools such as Power BI, Tableau, or Looker.
• Experience supporting startups, SaaS companies, agencies, or service-based businesses.
Tools & Technologies
• Google Workspace
• Microsoft Office
• Google Sheets / Microsoft Excel
• Salesforce / HubSpot / NetSuite (or similar)
• Asana
• ClickUp
• Monday.com
• Notion
• Power BI / Tableau / Looker (Preferred)
What Makes You a Strong Fit
• Highly organized with exceptional follow-through.
• Strong multitasker who thrives in structured environments.
• Analytical mindset with excellent attention to detail.
• Proactive problem solver who identifies issues before they escalate.
• Excellent communicator who collaborates effectively across teams.
• Comfortable balancing recurring operational responsibilities with changing priorities.
What a Typical Day Looks Like
• Review operational workflows and ensure priorities stay on track.
• Update KPI dashboards and operational reports.
• Coordinate deliverables across departments and vendors.
• Follow up on open action items and remove operational blockers.
• Maintain SOPs, documentation, and workflow records.
• Support leadership with reporting, scheduling, and operational initiatives.
• Identify opportunities to improve processes and team collaboration.
In short: You keep teams aligned, workflows organized, and day-to-day operations running efficiently while providing leadership with the visibility needed to make informed decisions.
Key Metrics for Success (KPIs)
• On-time completion of operational workflows and recurring tasks.
• Accuracy and reliability of KPI reporting and dashboards.
• Vendor and partner coordination effectiveness.
• SOPs and operational documentation kept current and audit-ready.
• Reduction in workflow bottlenecks and operational inefficiencies.…
Source: EU Remote Jobs (https://euremotejobs.com/job/operations-coordinator/)
Operations Coordinator – Remote
Operations | Process Coordination | KPI Reporting | Cross-Functional Support
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
Location: Remote (LATAM, South Africa, Pakistan, Eastern Europe Preferred)
About the Role
At Pavago, one of our clients is hiring an Operations Coordinator to support day-to-day business operations across multiple departments while ensuring workflows remain organized, projects stay on track, and leadership has clear visibility into operational performance.
This is a highly organized, execution-focused role where you’ll coordinate recurring operational processes, maintain reporting systems, update documentation, and improve communication across teams. You’ll work closely with leadership and cross-functional departments to ensure priorities move forward efficiently and nothing falls through the cracks.
If you enjoy improving processes, managing multiple priorities, and bringing structure to fast-moving operations, this role is built for you.
What You’ll Own
Process Coordination
• Track operational workflows across finance, HR, customer service, logistics, marketing, and operations.
• Ensure recurring processes are completed according to timelines and SOPs.
• Identify bottlenecks and escalate operational issues proactively.
• Coordinate deliverables, deadlines, and follow-ups across departments.
• Help maintain accountability and operational consistency across teams.
Data Management & Reporting
• Maintain KPI dashboards, trackers, and operational databases.
• Prepare weekly and monthly performance reports.
• Monitor workflow efficiency, productivity, and operational metrics.
• Ensure reporting is accurate, organized, and delivered on time.
• Support leadership with ad hoc reporting and operational analysis.
Documentation & SOP Management
• Maintain and update SOPs, operational guides, and workflow documentation.
• Organize documentation across Google Drive, Notion, SharePoint, or similar platforms.
• Ensure records remain organized, accessible, and audit-ready.
• Help standardize documentation and operational processes.
Vendor & Partner Coordination
• Coordinate operational timelines with vendors and external partners.
• Monitor vendor SLAs and follow up on outstanding deliverables.
• Route invoices, approvals, and operational requests appropriately.
• Maintain accurate records of vendor communication and documentation.
Cross-Functional Operations Support
• Coordinate recurring operational tasks and internal projects.
• Follow up on action items and maintain accountability across teams.
• Support leadership with scheduling, research, reporting, and operational initiatives.
• Improve communication and workflow visibility across departments.
Compliance & Operational Controls
• Ensure operational processes follow internal standards and company procedures.
• Maintain operational logs, trackers, and compliance documentation.
• Support quality control across recurring operational workflows.
• Help improve operational consistency and process reliability.
Requirements
Must-Have Qualifications
Experience
• 2+ years of experience in operations, project coordination, business operations, or similar roles.
Core Skills
• Strong proficiency with Microsoft Office and Google Workspace.
• Experience working with CRM, ERP, or operational systems (Salesforce, HubSpot, NetSuite, or similar).
• Strong Excel or Google Sheets skills, including dashboards, pivot tables, reporting, and tracking systems.
• Excellent written and verbal English communication skills.
• Strong organizational, multitasking, and time-management abilities.
Nice to Have
• Experience with Lean, Six Sigma, Kaizen, or other process improvement methodologies.
• Experience building SOPs, trackers, and operational documentation.
• Familiarity with Asana, ClickUp, Monday.com, Notion, or similar project management tools.
• Experience with reporting and visualization tools such as Power BI, Tableau, or Looker.
• Experience supporting startups, SaaS companies, agencies, or service-based businesses.
Tools & Technologies
• Google Workspace
• Microsoft Office
• Google Sheets / Microsoft Excel
• Salesforce / HubSpot / NetSuite (or similar)
• Asana
• ClickUp
• Monday.com
• Notion
• Power BI / Tableau / Looker (Preferred)
What Makes You a Strong Fit
• Highly organized with exceptional follow-through.
• Strong multitasker who thrives in structured environments.
• Analytical mindset with excellent attention to detail.
• Proactive problem solver who identifies issues before they escalate.
• Excellent communicator who collaborates effectively across teams.
• Comfortable balancing recurring operational responsibilities with changing priorities.
What a Typical Day Looks Like
• Review operational workflows and ensure priorities stay on track.
• Update KPI dashboards and operational reports.
• Coordinate deliverables across departments and vendors.
• Follow up on open action items and remove operational blockers.
• Maintain SOPs, documentation, and workflow records.
• Support leadership with reporting, scheduling, and operational initiatives.
• Identify opportunities to improve processes and team collaboration.
In short: You keep teams aligned, workflows organized, and day-to-day operations running efficiently while providing leadership with the visibility needed to make informed decisions.
Key Metrics for Success (KPIs)
• On-time completion of operational workflows and recurring tasks.
• Accuracy and reliability of KPI reporting and dashboards.
• Vendor and partner coordination effectiveness.
• SOPs and operational documentation kept current and audit-ready.
• Reduction in workflow bottlenecks and operational inefficiencies.…
Source: EU Remote Jobs (https://euremotejobs.com/job/operations-coordinator/)
ᱱᱚᱣᱟ ᱥᱩᱪᱤ ᱫᱚ ᱯᱟᱨᱴᱱᱟᱨ ᱯᱷᱤᱰ ᱠᱷᱚᱱ ᱦᱤᱡᱩᱜ ᱠᱟᱱᱟ ᱾ ᱥᱚᱨᱥ ᱣᱮᱵᱽᱥᱟᱭᱤᱴ ᱨᱮ ᱟᱯᱞᱟᱭ ᱢᱮ ᱾
ᱥᱚᱨᱥ: Pavago
Pavago ᱦᱚᱛᱮᱛᱮ ᱮᱢ ᱟᱠᱟᱱ ᱥᱩᱪᱤ᱾
