Recruiting Coordinator (Contract)

Build a Safer World.

TRM Labs provides AI-powered intelligence solutions that help public and private sector agencies investigate and disrupt crime. TRM's platforms enable investigators to trace illicit activity, build cases, and construct operating pictures of threat networks. Leading agencies and businesses worldwide rely on TRM to make the world safer and more secure.

We’re looking for a highly organized and proactive Recruiting Coordinator (Contractor) to support our Talent team in delivering an exceptional candidate experience. In this role, you’ll work closely with recruiters, hiring managers, and candidates to schedule interviews and keep our hiring processes running smoothly and efficiently. This is an exciting opportunity to contribute to a fast-paced, high-growth startup and play a key role in our mission to attract world-class talent.

The impact you’ll have here:

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Coordinate interviews across multiple time zones, ensuring seamless communication between candidates, hiring managers, and interviewers.

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Serve as the first point of contact for candidates, providing timely updates and ensuring a positive and professional experience throughout the process.

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Support the talent team by maintaining accurate data in our Applicant Tracking System (Ashby) and assisting with reporting needs.

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Identify and suggest opportunities to streamline and improve our recruiting workflows.

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Partner with recruiters and hiring managers to ensure clarity and alignment on scheduling priorities and updates.

What we’re looking for:

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1+ years of experience in a recruiting coordinator role, ideally in a fast-paced environment.

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Proficiency with scheduling tools (e.g., Google Calendar, Ashby)

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Exceptional organizational skills with a keen eye for detail and accuracy.

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Ability to prioritize tasks, manage competing deadlines, and thrive in a dynamic, high-growth environment.

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Excellent written and verbal communication skills, with a customer-centric mindset.

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Comfortable working across time zones and adapting to changing priorities.

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This position is open to candidates located in Brazil (Remote)

About the Team:

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Our talent team is fully remote, embracing async communication and collaboration through Slack channels, thorough documentation, and proactive updates to keep work moving forward smoothly across time zones.

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We’re committed to structured alignment, holding weekly hiring syncs for each role, weekly team sourcing syncs, and bi-weekly team meetings to ensure everyone is on the same page and to solve challenges collectively.

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Driven by a dedication to our craft, we continuously refine our best practices and data quality to deliver an exceptional experience for both internal stakeholders and candidates, supported by precise, reliable reporting.

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As a globally distributed team, we operate across various time zones, yet most of us overlap for collaboration and meetings between 7am-12pm PST, bringing flexibility and resilience to our work routines.

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All team members, regardless of location, maintain at least a 4-hour overlap with PST business hours to enable real-time collaboration and drive solutions effectively across the team.

Learn about TRM Speed in this position:

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Coordinated and confirmed a complex multi-time-zone interview schedule for a high-priority role within 24 hours, ensuring zero delays in the hiring process.

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Streamlined scheduling workflows in Ashby, reducing average interview coordination time by 30% within the first month.

Application Instructions

If you’re interested in joining TRM, we encourage you to apply directly. Every application is reviewed by our Talent team.

Before applying, review the job description carefully and highlight the experience and impact that best demonstrate the required qualifications. Please also provide thoughtful and accurate answers to the application questions, as these will be used to evaluate your skills and qualifications for the role.

If you send your resume directly to someone at TRM, we can’t guarantee it will reach the appropriate hiring team. Applying directly is the best way to ensure your application will be considered.

Interviewing with TRM

Our process is designed to understand how you think, solve problems, and deliver impact, while allowing you to evaluate TRM. Most interview processes include a case study, an AI skills assessment, and a Leadership Principles interview.

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Recruiter Intro: Qualifications, motivations, and alignment with the role.

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Hiring Manager: Deep dive into your relevant experience, skills, and impact.

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First Round: 1–2 interviews focused on the skills most critical to the role.

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Final Round: Hands-on case study. This is usually a panel-style session where we go deeper into your craft, problem-solving, and alignment with TRM.

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References: Former colleagues who can provide insight into your work and impact.

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Offer: Congrats! Your recruiter will present the offer and compensation details.

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Welcome to TRM: We're excited to build a safer world with you!

Your recruiter will share your specific interview plan and preparation guidance along the way.

AI Fluency at TRM

AI fluency is a baseline expectation at TRM.

We believe AI meaningfully changes how top performers operate. We expect every team member to use AI to accelerate and reimagine their craft, not just automate surface tasks.

At TRM, AI fluency means you are among the top 10 percent of operators in your function in how you apply AI to:

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Accelerate repeatable workflows

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Structure and solve problems

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Improve output quality

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Increase speed and leverage

You will be evaluated on applied AI fluency during the interview process.

Life at TRM

We are building a safer world. That promise shows up in how we work every day.…

Source: Jobicy (https://jobicy.com/jobs/155046-recruiting-coordinator-contract)