Office Manager / EA Support

Before the detail, here's the challenge you'd help us solve.

We build the embodied intelligence that moves real vehicles safely, and the ecosystem a billion machines will run on in the future. Very few people in AI can say this. Every role here, whatever the team, plugs into that.

Here’s what this particular role covers.

🛠️ About our Global Workplace Teams
Our Global Workplace team helps create exceptional spaces and experiences for colleagues, customers and visitors at Wayve. As our Office Manager / EA Support in Leonberg, you’ll take ownership of the office’s day-to-day operations, working with colleagues across the business to keep our workplace safe, welcoming and running smoothly. You’ll join a collaborative team with opportunities to shape how our workplaces evolve as Wayve grows.

🧠 Your day-to-day

• Keep our Leonberg office well-presented, fully stocked and operating efficiently.

• Be the go-to person for colleagues’ workplace questions and needs, responding with a proactive, service-focused approach.

• Coordinate suppliers, contractors, building management, deliveries and catering.

• Prepare meeting rooms and organise hospitality for executive meetings and customer visits.

• Support new starters by preparing desks, access and welcome materials.

• Provide administrative support to the People team, including posting, printing and filing documents.

🧩 What you’ll be working on

• Planning and delivering office events, socials and initiatives that bring colleagues together.

• Creating a welcoming, well-organised experience for customers and visitors.

• Maintaining a safe workplace through routine health and safety inspections and proactive follow-up.

• Identifying and implementing improvements to office processes, workplace services and the overall colleague experience.

🙌 You should apply if

• You have experience managing a busy office in a fast-paced environment.

• You’ve led or supervised a Reception or Front of House team and maintained high service standards.

• You’re highly organised, detail-oriented and able to balance competing priorities with calm judgement.

• You have experience coordinating suppliers, contractors and building management, as well as organising events and hospitality.

• You communicate clearly and build strong relationships with colleagues and stakeholders.

• You take pride in creating an excellent workplace experience and spot opportunities to improve things without waiting to be asked.

• You’re comfortable working on-site in Leonberg five days per week.

🌱 Not ticking every box? That’s totally okay! If you’re passionate about autonomy and keen to learn, we encourage you to apply even if you don’t meet every requirement.

More about Wayve:
🚀 Wayve is building the leading AI platform for autonomous driving. We are pioneering an end to end AI approach that enables vehicles to learn directly from real world experience, developing the ability to adapt, generalise and improve at scale. Instead of relying on hand coded rules or pre mapped environments, our AI Driver learns to drive by understanding the world around it. The result is technology that navigates complex urban environments with intelligence, precision and natural flow, unlocking meaningful advances in both safety and efficiency. We believe autonomy represents a once in a generation transformation in how people and goods move, comparable to the shift from horses to cars, and from human driven vehicles to intelligent machines.
Our ambition is to make autonomy universal. Wayve’s mapless and hardware agnostic AI platform integrates with global OEM partners, enabling continuous software evolution and unlocking advanced levels of automation from L2 plus through to L4 as our core AI model scales. In a race increasingly defined by intelligence and real world learning, Wayve is taking a distinct approach, building a generalisable driving intelligence that can power any vehicle, anywhere. By combining embodied AI with scalable deployment, we are creating technology that can be shaped to each OEM brand and driver experience, accelerating the transition to a safer, more intelligent future of mobility.

How we work 💻- Locations & Flexible Working:
Our main hubs are in London, Sunnyvale, Yokohama, Herzliya, Vancouver and Leonberg. We operate a hybrid working model that combines in-person collaboration in our dedicated office spaces with focused time working remotely. This gives our teams the connection and energy of working together, alongside the flexibility to do their best work in a way that fits their lives.

🔍 The Interview Process:
Our process is clear and respectful of your time:

• Initial call / recruiter screen

• Competency Interviews

• Deep-dive interviews

• Final interview : mission & values alignment

We’ll always explain the format and work around your availability.

What’s in it for you (Location dependant):
💰 Salaries benchmarked against the market annually
📈 Meaningful equity, sharing in the ownership and long term success of Wayve
✈️ Relocation support and visa sponsorship where applicable
✅ Hybrid working, core hours and the chance to work hands on in vehicle workshops and labs
📚 Learning and development budgets with support for training, conferences and growth
🩺 Comprehensive benefits including health insurance, dental, enhanced maternity and paternity leave, retirement or pension where applicable, access to therapists, wellbeing partnerships, team socials and more
A quick, honest note before you apply.
Wayve is not a mature, fully-structured place with the playbook already written. Much of how we work is still being written, and if you join, you’ll help write it. That suits people who want real ownership more than people who need a settled structure from day one.…

Source: Arbeitnow (https://www.arbeitnow.com/jobs/companies/wayve/office-manager-ea-support-leonberg-germany-133650)